data privacy and payroll accounting - Dos & Don'ts

Basics

• Overview of the basic laws/regulations.
• Situations in which data privacy becomes relevant.
• Problem areas that need to be considered and regulated.
• Important terms you should know.
• The digital personnel file and the employee portal.
• Digital payroll accounting.

Duties

• Accountability of the HR department.
• Further duties for the payroll department.
• Processing of personal data - with and without personal consent.
• Documentation obligations.

Cloud computing and service providers

• Cloud computing in the HR department and data security in payroll accounting.
• data privacy and data security when using different communication systems.
• Data processing agreements with external service providers - what is necessary?
• Payroll accounting at the service provider: responsibility for data privacy and data security.
• Control over the service provider.

Data processing and exchange

• Secure data exchange with social security institutions, tax offices and authorities.
• Duty to provide information in the event of wage garnishment and salary assignment.
• Handling documents for travel expense reports.
• Data required for the processing of bAV.
• Data for applications and forms for trips abroad, secondments, border crossings.

WhatsApp

• WhatsApp in the HR department.
• Via WhatsApp to the new employee.
• Certificate of incapacity for work via WhatsApp.
• Cancellation via WhatsApp.
• Time recording/vacation/sickness etc.

Security of communication channels and means

• Electronic dispatch of payslips.
• Control of telecommunications systems.
• Consequences of unauthorized use.
• Liability of employees.
• Liability of the employer.