Travel expense report
Accurate travel expense reporting is not only important for employees to ensure reimbursement of all expenses. It is especially important for companies during tax audits to ensure transparency and traceability. Tax aspects also play a role, and these must be taken into account when preparing the report. For your travel expense reports – even the tricky ones – you will be well prepared and up-to-date with the seminars and training course of the Haufe Akademie .
Update on travel and entertainment expenses
1 day
Webinar
German
Certified travel expenses expert course
2 days
Course
German
Suddenly travel expenses
at 3 locations and online
1 day
training
German
Accounting for travel expenses correctly
at 11 locations and online
1 day
training
German
Update on entertainment costs
online
3 hours
Webinar
German
Update travel expenses
online
3 hours
Webinar
German
Advanced seminar on travel expenses
at 6 locations and online
1 day
training
German
Travel expenses in the public sector
at 2 locations and online
1 day
training
German
Further training in travel expense accounting
Correct travel expense accounting is not only important for keeping track of expenses and saving taxes, but also for withstanding tax audits. Employers can also benefit from tax advantages by correctly accounting for travel expenses. Incorrect accounting of business trips can lead to additional tax payments and fines.
Further training in the settlement of travel expenses and business travel expenses
Lateral or returning newcomers benefit from the travel expenses seminars of the Haufe Akademie , such as " How to correctly account for travel expenses " or " Suddenly encounter travel expenses ." Professionals who also handle special cases can deepen and expand their expertise in the " Advanced Travel Expenses Seminar ." Graduates of the Certified Travel Expenses Expert course receive a meaningful certificate for their professional know-how.
If you require further information, please do not hesitate to call us on 49 761 595 339-00 or send us your request by e-mail to service@haufe-akademie.de. We will then deal with your request personally.
Understand the complex legal requirements for accounting for travel expenses or business trips. Or improve your internal travel expense accounting processes - with further training from Haufe Akademie .
Types of travel expenses and their accounting methods
Travel expenses are an important part of business life in Germany. When employees go on business trips, they are entitled to have their travel expenses reimbursed by their employer. In the following, we will take a closer look at the different types of travel expenses and their reimbursement methods in Germany.
1. additional meal expenses (VMA)
The meal allowance (VMA) is one of the most important components of travel expenses. It refers to the cost of meals incurred during the business trip. The VMA depends on the duration of the business trip and the travel destination. The employer reimburses a flat-rate amount per day, which depends on the duration of the absence. This amount is tax-free and does not have to be declared in the tax return.
2. accommodation costs
Accommodation costs refer to the costs of accommodation during the business trip. The employer generally reimburses these costs in full, provided they are reasonable. Reasonable costs are deemed to be the costs for an overnight stay in a hotel or guesthouse that meets an appropriate standard.
3. travel costs
Travel costs refer to the costs of travel to and from the business trip as well as travel during the business trip. A distinction is made here between the costs for public transportation (e.g. train or bus) and the costs for your own car. If you use your own car, a flat rate per kilometer (usually €0.30/km) is generally reimbursed.
4. incidental travel expenses
Incidental travel expenses include all other costs incurred during the business trip for professional reasons, such as parking fees, cab fares or communication costs. These costs can be reimbursed tax-free by the employer as incidental travel expenses in the amount proven or substantiated.
The settlement of travel expenses
Travel expenses are usually accounted for using a travel expense report form or a travel expense tool. All costs must be listed in detail. The employer checks the travel expense report and reimburses the costs incurred in an appropriate amount. The relevant receipts must also be submitted.
Summary
Travel expenses are an important part of business life in Germany. Employees who go on business trips are entitled to reimbursement of their travel expenses. This includes reimbursement of additional meal expenses, accommodation costs, travel expenses and incidental travel expenses.