Effective budget planning and reporting for real estate managers

Objectives, tasks and procedures of budget planning

• Definitions of the terms: Budget, budget planning and budget requirements and the presentation of the special features of real estate budgets.
• Master the challenges posed by budgets.
• Management of existing and new properties using different budget approaches.
• Analysis of sensible planning cycles.
• Communication of possible planning procedures with their respective advantages and disadvantages and the resulting effort involved in creating and updating them.
• Rolling budget planning or "flexible budget planning" as a "state of the art" procedure.
• Creation and updating of necessary, standardized planning assumptions.
• Establishment of a transparent budget planning process by all bodies responsible for real estate.
• Incorporating current changes in and with the properties.
• Presentation of selected budget proposals.

Reporting in controlling

• Reporting as a management information tool.
• Transparency of current income and expenses.
• Transparency of the necessary and economically sensible measures.
• Establishment of transparent and fast real estate reporting with checklists and responsibilities for communication and processing.
• Real estate reporting in the narrower sense: including management summary, tenant and space lists, notices of termination received from tenants, rent increase options, CAPEX and OPEX lists, recording of ongoing maintenance/replacement processes, ongoing commissioning of service providers, changes in space utilization.
• Letting/leasing reporting: including the status of the letting performance of the commissioned brokers and leasing managers, calculation of the standard market basic rent based on equipment, location, floor plan, etc.
• Reporting on ongoing measures: Modernizations, tenant-specific conversions and extensions, pending repairs to technical systems, pending changes to floor space.
• Financial reporting: including P&L, balance sheet, HR, CF calculation, liquidity status for individual properties, etc.
• Implementation of the appropriate reporting process with coordination of the interfaces between all parties involved.
• Sustainability of reports through consequences and "audit pressure" - controlling evaluations and deriving measures.
• Make cost savings and revenue increases comprehensible.
• Approaches for setting up a reporting system for new construction and project development.

Key figures for real estate controlling 

• Definitions of key figures and key figure systems.
• Necessary requirements for key figures in the real estate sector.
• Coordinate and track real estate-relevant goals through the use of key figures.
• Development of logical and easy to read and interpret key figure systems.
• The key figures toolbox: Key figures for every phase of your property's life cycle.
• Evaluations and consequences from the analysis of key figures.