Effective budget planning and reporting for real estate managers
Strategies for optimizing your real estate portfolio
Contents
Objectives, tasks and procedures of budget planning
- Definitions of the terms: Budget, budget planning and budget requirements and the presentation of the special features of real estate budgets.
- Mastering the challenges posed by budgets.
- Management of existing and new properties using different budget approaches.
- Analysis of sensible planning cycles.
- Communication of possible planning procedures with their respective advantages and disadvantages and the resulting effort involved in creating and updating them.
- Rolling budget planning or "flexible budget planning" as a "state of the art" procedure.
- Creation and updating of necessary, standardized planning assumptions.
- Establishment of a transparent budget planning process by all bodies responsible for real estate.
- Incorporating current changes in and with the properties.
- Presentation of selected budget proposals.
Reporting in controlling
- Reporting as a management information tool.
- Transparency of current income and expenses.
- Transparency of the necessary and economically sensible measures.
- Establishment of transparent and fast real estate reporting with checklists and responsibilities for communication and processing.
- Real estate reporting in the narrower sense: including management summary, tenant and space lists, notices of termination received from tenants, rent increase options, CAPEX and OPEX lists, recording of ongoing maintenance/replacement processes, ongoing commissioning of service providers, changes in space utilization.
- Letting/leasing reporting: including the status of the letting performance of the commissioned brokers and leasing managers, calculation of the standard market basic rent based on equipment, location, floor plan, etc.
- Reporting on ongoing measures: Modernizations, tenant-specific conversions and extensions, pending repairs to technical systems, pending changes to floor space.
- Financial reporting: including P&L, balance sheet, HR, CF calculation, liquidity status for individual properties, etc.
- Implementation of the appropriate reporting process with coordination of the interfaces between all parties involved.
- Sustainability of reports through consequences and "audit pressure" - controlling evaluations and deriving measures.
- Make cost savings and revenue increases comprehensible.
- Approaches for setting up a reporting system for new construction and project development.
Key figures for real estate controlling
- Definitions of key figures and key figure systems.
- Necessary requirements for key figures in the real estate sector.
- Coordinate and track real estate-relevant goals through the use of key figures.
- Development of logical and easy to read and interpret key figure systems.
- The key figures toolbox: Key figures for every life cycle phase of your property.
- Evaluations and consequences from the analysis of key figures.
Learning environment
Your benefit
You
- The students are familiarized with the methods and instruments of budget planning, reporting and the creation and analysis of key figures in order to manage properties effectively and make the right decisions,
- understand the relationships between budget planning, reporting and key figures and know how to record and update budget-relevant information from the real estate portfolio on an ongoing basis,
- can create meaningful and verifiable reports and key figures for the management,
- you will receive numerous work aids and checklists that you can use quickly and effectively in your practice.
Further training in accordance with MabV.
Methods
Trainer input, work aids and checklists for real estate practice, discussion and exchange of experience.
Recommended for
Property/facility managers of residential/commercial real estate management companies, real estate asset managers or portfolio managers who have budget responsibility. (Private) investors who develop/expand real estate portfolios and their employees who have to manage and monitor investor objectives. Specialists/executives from accounting, especially from financial accounting and controlling. Investment or fund managers who are responsible for the long-term return and performance of real estate.
Further recommendations for "Effective budget planning and reporting for real estate managers"
31356
Start dates and details
Monday, 16.02.2026
09:00 am - 5:00 pm
Tuesday, 17.02.2026
09:00 am - 5:00 pm
- one joint lunch per full seminar day,
- Catering during breaks and
- extensive working documents.
Thursday, 07.05.2026
09:00 am - 5:00 pm
Friday, 08.05.2026
09:00 am - 5:00 pm
Monday, 19.10.2026
09:00 am - 5:00 pm
Tuesday, 20.10.2026
09:00 am - 5:00 pm
- one joint lunch per full seminar day,
- Catering during breaks and
- extensive working documents.
Tuesday, 17.11.2026
09:00 am - 5:00 pm
Wednesday, 18.11.2026
09:00 am - 5:00 pm
Wednesday, 17.03.2027
09:00 am - 5:00 pm
Thursday, 18.03.2027
09:00 am - 5:00 pm
- one joint lunch per full seminar day,
- Catering during breaks and
- extensive working documents.
- one joint lunch per full seminar day,
- Catering during breaks and
- extensive working documents.
FAQs: Frequently asked questions about training budget planning and reporting for real estate managers
In this training , you training practical methods of budget planning, reporting, and key performance indicator management specifically for the real estate industry. You will be provided with checklists, tools, and processes for structuring budgets, making them transparent, and evaluating key performance indicators. This will enable you to make informed business decisions, manage your property or real estate portfolio, and provide meaningful reports to investors.
The training you how to set up, update, and manage budgets for existing and new properties, which planning cycles are useful, and how to establish rolling budget planning. You will understand the challenges of budget responsibility and be able to implement them in a more structured, transparent, and comprehensible way in your everyday work.
Good reporting provides you and your internal and external stakeholders (e.g., investors,owners) with clear, up-to-date information onincome, expenses,measures, and key figures. You will learn how to set up fast, transparent reporting, what content is important (e.g., management summary, CAPEX/OPEX lists), and how to interpret reports tosupportoperational and strategic decisions.
You can immediately apply the tools, checklists, and methods in your daily work, e.g.,when creating quarterly or annual budgets, reportingforinternal control or external requirements, and analyzing key figures to identify and manage development trends.
This training at property/facility managers of residential and commercial real estate management companies, real estate asset managers or portfolio managers with budget responsibility, (private) investors, as well as specialists and executives from the field of accounting, especially financial accounting and controlling, and investment or fund managers who are responsible for performance and returns.
As employee Controlling, you will gain deeper insights into the relationships between budget planning, reporting, and key figures in the real estate industry, which will help you improve financial control processes, create meaningful financial reports, and link operational and strategic key figures in a meaningful way.
This training specifically training the topics of budget planning, reporting, and key figures in the context of the real estate industry and is aimed explicitly at practitioners with budget responsibility. The focus is on application-oriented tools and checklists that you can use directly, rather than just theoretical basics.
Among other things, you will receive clear definitions of budget terms, methods for rolling planning, checklists for reporting processes, key performance indicator tools, and templates for real estate reports that you can use in your daily work for control and analysis.
With the practical know-how you acquire, you will expand your professional expertise in real estate management and controlling. You will be able to better support decision-makers, plan and interpret complex budgets in a meaningful way, and create relevant reports, which can open up both professional recognition and new opportunities in management or specialist roles.
The methods are taught through trainer input, practical tools, checklists, and discussions. The training event an opportunity to exchange experiences with other participants, allowing you to learn about different practical solutions and expand your network.
