Learning Management System LMS): What is it?

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2025

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Learning is a decisive competitive factor for companies. That is a fact. But how can you organize training for hundreds of employees? How do you maintain an overview? And how do you ensure that knowledge is available exactly where it is needed? The solution is simple: with a Learning Management System LMS). This digital platform is revolutionizing corporate training - from the onboarding of new employees to the targeted qualification of specialist staff. But what exactly makes a powerful LMS ? Which functions are essential? And how do you successfully implement an LMS? You will find answers to these questions below.

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Definition: What is an LMS?

The abbreviation LMS stands for "Learning Management SystemSystem". An LMS is a software platform that manages learning with the help of a learning platform. With an LMS , companies can professionally organize further training for their employees. A wide range of learning materials and training courses are available to employees centrally and digitally, which saves time and money. In many companies, an LMS is the central tool for the systematic qualification and development of employees.

And this is how it works:

Learning managers upload materials and learning content via admin interfaces. They also determine which content is available for which employees, for example classroom training, learning videos, their own content and courses from external providers as well as internet sources. With a modern LMS , managers can design different learning paths and play out learning formats in a targeted manner. A distinction is made between freely selectable offerings (on demand) and assigned content such as safety training or instructions, which are often mandatory.

What are learning management systems used for in companies?

The versatile areas of application of LMS contribute to systematic skills development throughout the company. For example, an LMS is already used during the onboarding of new employees. The platform enables a structured and efficient start in the company.

Learning management systems are particularly important for mandatory training courses such as compliance training or the increasingly relevant AI skills development. In the area of employee development , a learning management system provides targeted support for re-skilling and up-skilling measures in order to qualify employees for new or expanded areas of responsibility.

Learning management systems are not only used internally, but also externally, for example for product training for sales partners. Thanks to these diverse application options, LMS makes a significant contribution to systematic skills development across the entire company environment.

LMS for product training at Lexware

Goals

Efficient training of the network of over 350 sales partners
Centralized and digital communication of product knowledge

Challenges

Conversion from classroom and hybrid training courses to digital formats
Need for differentiated provision of content for different partner levels (Gold, Silver, Lexoffice)

Solution

Implementation of the LMS the Haufe Akademie with role-based access control
Central management of partner certifications, training courses and product information
Provision of different training content and examinations depending on the partner level

Advantages

Central communication of product and specialist knowledge
partners' information stands that can be viewed at any time
Reduced administrative effort and optimized processes
Strengthening the brand through uniform design and intuitive operation

Results

Increased professionalism in the partner network
Improved sales results

Download the case study with Lexware

What are the advantages of an LMS?

A modern LMS in a company today offers a highly professional infrastructure that is also suitable for complex learning scenarios and qualification requirements. The use of an LMS brings advantages for various groups of people in the company:

for the employees and their team leaders
for personnel development and human resources (HR)
for the company as a whole

Employees in particular benefit from a modern LMS because the user interfaces and content are intuitive and appealing. The user-friendliness is high and information is very well prepared didactically and methodically. Modern learning content also ensures memorability and learning motivation through interaction and gamification elements, which helps personnel development as a whole and ultimately also the company. Personal initiative, self-determination and playful elements bring about a change in attitude towards learning. This can help learners develop a new attitude or initiate a change in the company's learning culture. Also because employees can independently access offers outside of the compulsory program.

Advantages of an LMS - list of 8 points, including memorization, gamification, learning paths, mandatory training

What functions does an LMS have?

A Learning Management System offers numerous functions that support structured training in your company. The central functions include

Education controlling & monitoring

Learning progress monitoring: monitoring and tracking of learning progress for HR developers and employees
Reporting: Creation of comprehensive statistics, analyses and reports on learning activities
Qualification management: systematic recording and management of skills and certificates
Cockpit function: transparent visualization of learning progress for a simple overview

Content management

Blended learningCombination of face-to-face events, online training and digital formats
Format diversity: integration of different media formats such as videos, web-based training (WBT), podcasts and webinars
Learning paths: creation of individual learning paths with different learning formats that build on each other
Interfaces: Integration of external content via standardized formats such as SCORM or LTI
Authoring toolCreation of own learning content via drag & drop without programming knowledge
Multilingualism: Provision of content in different languages, typically German and English

Compliance & legal protection

Compulsory training: Management of mandatory training on topics such as data privacy and occupational safety
Reminder system: automatic notifications for due or expiring instructions
Documentation: legally compliant recording of completed training courses and certifications
Verification: seamless chain of evidence for participation in mandatory instructions

Learning process & user-friendliness

User interface: intuitive operation for different user groups
Gamification: use of playful elements to increase motivation to learn
Mobile optimization: adaptation for flexible learning on different end devices
Personalization: customized learning experiences for all users
Adaptive learningAutomatic adaptation of learning content according to individual needs
Proof of success: Issue of certificates for successfully completed learning units

Administration & event management

Course management: central administration of all learning formats and content
User administration: Organization of participants
Event management: planning and coordination of workshops, seminars and training courses
Resource planning: management of trainer, rooms and learning materials
IT integration: seamless integration into existing IT infrastructure, for example through single sign-on (SSO)

Free whitepaper

Ten good reasons for the Learning Management System the Haufe Akademie

Reference

What are the criteria for selecting an LMS?

When selecting a learning management system, you should consider various LMS in order to make a future-proof and needs-based decision:

Scalability: Supporting growing user numbers and content volumes, especially through cloud-based solutions that can grow with the company
Integration: Connection options to existing HR, CRM or ERP systems via standardized APIs and single sign-on for seamless learning processes
User-friendliness: intuitive interface for both learners and administrator to increase acceptance among all user groups
Cost-benefit analysis: careful comparison of different license models such as usage-based tariffs versus flat-rate offers, taking into account specific company requirements and LMS

How can companies introduce an LMS ?

A structured introduction of a learning management system is crucial for sustainable success. Based on the experience of successful implementations such as at Lexware, the following approach is recommended:

8 Implementation phases

Target definition	Clear focus on specific corporate goals, such as reducing training costs by 20% or improving employee qualifications in specific areas.
Requirements analysis	Carefully determine the actual needs of HR development, IT and learners before selecting a system.
Pilot phase	Carry out a test run with a selected department or user group to gather practical feedback and make adjustments.
Content creation	Early planning of learning content to avoid overloading the platform and provide targeted, relevant content.
Change management	Comprehensive training program for administrator and well thought-out communication of the benefits to all employees to promote acceptance.
Project management	Close cooperation between internal team and LMS with regular coordination.
Performance measurement	Definition and continuous monitoring of relevant key performance indicators such as course completion, skills development or positive impact on employee retention.
Adaptation and further development	Continuous optimization of the platform based on user feedback and changing business requirements.

What challenges arise when using an LMS ?

With the right measures, you can solve the challenges that can arise when using learning management:

Lack of acceptance & use

Employees do not use the platform or only use it reluctantly. Gamification elements such as badges, ranking lists or reward systems can help to increase motivation and make learning more appealing. Intrinsically motivated learning goals that are linked to personal development aspirations are also particularly effective.

Integration of content

Company-specific content often has to be created internally. This ties up resources. However, there is external content for interdisciplinary development topics that can be integrated into an LMS .

LMS & content perfectly combined

Structure, professionalize and assign relevant topics with over 150 activating e-learning courses from the subject areas "Transformation and Digitalization" to "Management and Leadership".

Our bundle offer

Technical integration

Integration into existing IT landscapes can be complex. However, modern LMS offer standardized interfaces and API integrations that simplify data exchange with HR systems.

Measurability of the learning success

The actual effectiveness of training measures is often difficult to quantify. This is where differentiated analysis tools and the definition of meaningful KPIs such as transfer rates can help.

LMS the Haufe Akademie

So much for the theory – but what does a modern Learning Management System actually work in practice? LMS the Haufe Akademie combines the previously described features and advantages in a sophisticated system:

All-in-one platform: a central, digital learning space that combines all formats from face-to-face events to e-learning under one roof
Legally compliant compliance management: automated documentation and reminders for mandatory training courses with seamless record keeping
Intuitive user interface: modern design, adaptable to your corporate design and usable on all end devices
Comprehensive education controlling: transparent learning progress monitoring and detailed reporting functions in a clear dashboard
Future-proof technology: cloud-based solution with standardized interfaces for seamless integration into your IT landscape
Attractive license models: from €1.49 per user with complete cost control and flexible scaling according to the size of your company

Enquire now without obligation →

The perfect complement to the LMS is the right learning content:

Variety of content: over 150 professional e-learning courses on future topics such as transformation, digitalization and leadership available immediately
Flexible learning formats: from classic WBTs to podcasts and microlearning modules - the Content Kit offers over 2,800 ready-made learning elements

Discover bundle →

Outlook: What trends and perspectives will shape the future of LMS?

The future of learning management systems is becoming increasingly dynamic and personalized. Learning nuggets are revolutionizing knowledge transfer with compact content that employees can access exactly when they need it.

At the same time, predictive analytics is fundamentally transforming HR development: AI-supported algorithms proactively identify individual learning needs and suggest tailored development paths even before skills gaps become apparent.

This development is complemented by adaptive learning paths that intelligently adapt to prior knowledge and progress, as well as immersive VR/AR technologies for risk-free practical training. Collaborative social learning elements and performance support systems seamlessly integrated into work processes complete the picture of a future LMS . An LMS is no longer just a learning platform, but a strategic partner for continuous skills development.