Monthly and year-end closing in Payroll Accounting

The month-end closing

Prepare billing

• Completeness of data, differentiation between master, transaction and system data.
• Import of data.
• Retrieval and import of the ELStAM change list, registration and deregistration.
• Carrying out risk analyses and plausibility checks.

Carry out billing (process review) and finalize

• Check and edit error lists for payroll accounting, DEÜV and payment transactions.
• Posting list: Determine level of detail, transfer to financial accounting.
• Register and certify income tax.
• Carry out and check the premium statement.
• Create and transmit contribution statements.
• Create and check a digital wage statement and report it to the BG.
• Carry out employees payment transactions.
• Data in the payroll journal and payroll account.
• Monthly release, documentation and archiving.

Control and monitor data flows

Finance and accounting

• Transfer posting list, discuss clearing accounts.
• Employer payment transactions: SEPA direct debit or bank transfer.

 More

• Provision of data to internal and external users.
• Employees: payslip, registration certificates, giro payment.

The annual financial statements

• Correct implementation of the annual wage tax adjustment.
• Preparation of annual wage tax certificates and DEÜV notifications.
• Archiving of data, reconciliation of annual accounts with financial accounting.
• Satisfy the requirements of the external audit.
• Compensatory levy for severely disabled persons.
• Digital wage statement.

Calculation of provisions

• Valuation of time accounts in accordance with commercial and tax law.
• Transfer and evaluation of educational leave.
• Documentation and assessment of personnel risks: pension reports.

Preparation of annual statistics and preparation for management

• Collect and graphically display key personnel figures.
• Working with dynamized reports in EXCEL.
• Creation of an HR dashboard with all relevant key figures.