Facility management for managers
Optimization approaches in facility management
Contents
What are the key decision topics in FM? What are the approaches to optimizing costs, quality and risks?
Overview of the topics and service areas of facility management
Concepts as a systematic organizational tool
- Overview of the concepts in FM according to GEFMA 114.
- Focus on the central concepts relevant to decision-makers.
- Procedure for the development of organizational concepts (goals, strategies, measures).
The operating concept as a central concept in FM: Organization of facility management in the company
- Operating strategy: own/external performance; criteria for the make-or-buy decision.
- Internal resource and personnel requirements.
- Integration of facility management into asset management (AM), property management (PM) and corporate real estate management (CREM).
Implementation of operator responsibility
- Requirements for the organization arising from operator responsibility.
- Delegation of responsibility in practice.
- Organizational implementation in the company.
Data and document management
- Basic data structures.
- Documentation concept or guideline.
Digitization and IT systems
- Development of a digitization strategy.
- Which IT systems are really necessary for facility management?
- Current trends in digitalization and their future significance for FM.
Procurement of facility services
- Procurement strategy: several individual contracts or one overall service provider?
- Procurement options.
- Tendering for facility services.
- The market for facility service providers.
- FM contracts, structure and main contents.
Control concept for facility services
- Available control instruments.
- Key figures for management.
- The importance of incentive systems for service management.
Key management figures for buildings
- Cost ratios.
- Area key figures.
- Key performance indicators.
- Critical consideration of key figures.
FM during planning and construction
- The pbFM topics.
- Organization of pbFM in a construction project.
- BIM methodology.
- Building in existing buildings.
Optimization approaches in FM
- Cost optimization in FM.
- Optimization of the scope of facility services.
- Optimizing the quality of facility services.
Risk management in FM
Learning environment
In your online learning environment, you will find useful information, downloads and extra services for this training course once you have registered.
Your benefit
Those responsible and decision makers in real estate management or facility management receive a compact overview of the relevant decision topics in FM as well as approaches for optimizing the area.
Further training in accordance with MabV.
Methods
Trainer input, case/best-practice examples, exercises and checklists, discussion, exchange of experience.
Recommended for
decision makers and managers in real estate management, asset management, property management and facility management.
36572
- Customized training courses
- Direct application in practice
- Efficient use of time and resources
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Start dates and details
Thursday, 16.07.2026
09:00 am - 5:00 pm
Friday, 17.07.2026
09:00 am - 5:00 pm
- one joint lunch per full seminar day,
- Catering during breaks and
- extensive working documents.
Wednesday, 09.12.2026
09:00 am - 5:00 pm
Thursday, 10.12.2026
09:00 am - 5:00 pm
Wednesday, 03.02.2027
09:00 am - 5:00 pm
Thursday, 04.02.2027
09:00 am - 5:00 pm
- one joint lunch per full seminar day,
- Catering during breaks and
- extensive working documents.
Wednesday, 10.03.2027
09:00 am - 5:00 pm
Thursday, 11.03.2027
09:00 am - 5:00 pm
- one joint lunch per full seminar day,
- Catering during breaks and
- extensive working documents.
FAQs: Frequently Asked Questions About training Management training for Executives
Above all, you need a clear overview of the key decision-making issues in facility management and a solid understanding of organizational structures. This training you systematically organize the core service areas, strategically develop structures, and clearly set priorities. This will enable you not only to support facility management on an operational level but also to position it as an effective management function within the company.
You’ll learn which approaches to cost optimization in facility management are truly sustainable and how to evaluate services in a nuanced way. This will help you better identify where processes can be streamlined, service scopes adjusted, and resources allocated effectively. At the same time, you’ll gain an understanding of how to ensure that quality remains measurable and controllable, so that cost savings don’t lead to future problems or additional expenses.
You need to clearly define responsibilities, establish clear lines of delegation, and ensure that organizational implementation within the company is transparent and traceable. This training is designed to help you do exactly that. You’ll understand the requirements associated with operator responsibility and how to translate them into clear responsibilities, processes, and control mechanisms. This will help you reduce liability risks and bring greater certainty to your organization.
You will learn about the fundamental data structures required in facility management and how to design a robust documentation system. This is particularly helpful when information has previously been scattered, inconsistent, or difficult to locate. With this knowledge, you can lay the groundwork for more transparent processes, more reliable decisions, and better collaboration with internal and external stakeholders.
This training you how to develop a digitalization strategy and which IT systems are actually useful for your facility management. This will enable you to assess digital issues more realistically, better understand trends, and focus your investments more effectively on actual added value.
You will learn not only to track cost, space, and performance metrics, but also to evaluate them critically. This is important because metrics are only useful if they answer the right questions—not just generate numbers. This training you use metrics as a management tool to highlight trends, support decision-making, and pinpoint areas for improvement.
