Suddenly travel expenses

First steps into the world of travel expense accounting

This training is held in German.
This basic seminar serves as an introduction to the field of travel expense accounting. From the very first day, travel expense accountants have to find their way between the conflicting priorities of business travelers and their supervisors on the one hand and the tax office, social insurance institutions and internal audit on the other. This training is designed to prepare you for your new job in travel expense accounting.

Contents

Conceptual world of travel expenses

  • From away work to travel expenses.
  • Treatment of meals through to additional meal expenses.
  • This will get you safely through the vocabulary jungle.

Internal travel guidelines - an important basis for your job

  • employees ' claim against the employer - what does this mean?
  • How do you assert yourself against Employees who want something different?
  • The internal travel guidelines regulate what employees are allowed to charge for travel expenses.
  • Accounting and auditing of travel expense reports.
  • Under what conditions does the employer reimburse additional meal expenses?
  • What does the employer reimburse for travel expenses?
  • Is there a limit for hotel stays?
  • Clarify differences between employees and those responsible for travel expenses.
  • Sample travel expense policy.

Tax exemption of payments

  • Are the payments tax-free?
  • How do meals received (breakfast, lunch, dinner) affect the amount of reimbursement?

Legal basis for travel expenses

  • Income Tax Act.
  • Wage tax guidelines.
  • Letter from the Federal Ministry of Finance.

Additional meal expenses

  • Distinction between one-day and multi-day trips.
  • What flat rates are available?
  • Conditions for tax exemption.
  • How do you apply the flat rates?
  • 3-month period (interruption and restart).
  • Effect of the provision of meals on the amount of additional meal expenses.
  • Packages for trips abroad.

Travel costs

  • Reimbursement for journeys with private motor vehicles.
  • Reimbursement for journeys by public transport.
  • Provision of a BahnCard

Accommodation costs

  • Consideration of a breakfast included in the hotel bill - effect on additional meal expenses.
  • Domestic and international flat rates.

Incidental travel expenses

  • Road and parking lot use

Certification obligations of the employer

Practical exercises: We make a travel expense report from A to Z

Learning environment

In your online learning environment, you will find useful information, downloads and extra services for this qualification measure after you have registered.

Your benefit

After this training

  • you are well prepared for your entry into travel expense accounting.
  • know the most important pitfalls and regulations regarding travel expenses.
  • you can carry out a travel expense report independently.

Methods

Trainer input, lecture, practical examples.

Recommended for

newcomers to the world of travel expenses without prior knowledge or experience. Employees of travel expense centers, accountants, secretarial staff and payroll Employees who are to carry out travel expense reports in the future.

Open Badges - Show what you can do digitally too.

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Further recommendations for "Suddenly travel expenses"

Attendees comments

"Complex topics that were conveyed in a very structured and clear way by the friendly speaker, Ms. Wolf. Great organization! Definitely to be recommended!"

Nina Dörge
Emerell GmbH, Buxtehude

"Very useful content and learning materials that help me to pay attention to important changes in the legal basis. Great appearance of the speaker!"

Laura Fritz
Andreas STIHL AG & Co. KG, Waiblingen

"A really great speaker who managed to reinforce what we had learned with lots of practical exercises!"

Julia Dollmann
Ministry of the Interior, Building and Sport, Saarbrücken

"The many exercises and examples helped me a lot! Super flexible instructor who responds attentively to individual questions!"

Nadine Koch
Greiner Perfoam GmbH, Wangen

"Highly recommended event! Good selection of topics and a very good speaker!"

Stephan Brauer
neoplas tools GmbH, Greifswald

Seminar evaluation for "Suddenly travel expenses"

4.8 from 5
with 196 ratings
training content:
4.8
Content comprehensibility:
4.9
Practical relevance:
4.6
Trainer expertise:
5
Participant orientation:
4.9
Method variety:
4.8
View into the product

Here you can get impressions of the training as well as information about the training topic.

Articles, interviews or whitepapers on the topic

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The "first place of work" is an important concept in German tax and employment law. It refers to the place where employees usually carry out their work and has an impact on the tax treatment of travel costs and additional meal expenses. In this article, we will take a closer look at the definition of the first place of work and its significance in German employment law. Definition of the first place of work Statutory [...]

Learn more here

First place of work

The "first place of work" is an important concept in German tax and employment law. It refers to the place where employees usually carry out their work and has an impact on the tax treatment of travel costs and additional meal expenses. In this article, we will take a closer look at the definition of the first place of work and its significance in German employment law. Definition of the first place of work Statutory [...]

Learn more here

Articles, interviews or whitepapers on the topic

First place of work

The "first place of work" is an important concept in German tax and employment law. It refers to the place where employees usually carry out their work and has an impact on the tax treatment of travel costs and additional meal expenses. In this article, we will take a closer look at the definition of the first place of work and its significance in German employment law. Definition of the first place of work Statutory [...]

Learn more here

First place of work

The "first place of work" is an important concept in German tax and employment law. It refers to the place where employees usually carry out their work and has an impact on the tax treatment of travel costs and additional meal expenses. In this article, we will take a closer look at the definition of the first place of work and its significance in German employment law. Definition of the first place of work Statutory [...]

Learn more here

On-site training together
Booking number
1926
€ 740,- plus VAT
1 day
in 3 locations
3 Events
German
In-person trainings
Joint online training
Booking number
33406
€ 740,- plus VAT
1 day
Online
3 Events
German
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Train several employees internally
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04.06.2025
Live-Online
Booking number: 33406
€ 740,- plus VAT.
€ 880.60 incl. VAT.
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Days & Times
1 day

Wednesday, 04.06.2025

09:00 am - 5:00 pm

09.07.2025
Stuttgart
Booking number: 1926
€ 740,- plus VAT.
€ 880.60 incl. VAT.
Venue
Mövenpick Hotel Stuttgart Airport
Mövenpick Hotel Stuttgart Airport
Flughafenstrasse 50, 70629 Stuttgart
Room rate: € 136,25 plus VAT.
Arrival via Deutsche Bahn
Train tickets to this event starting at € 51,90.
Days & Times
1 day

Wednesday, 09.07.2025

09:00 am - 5:00 pm

Fee includes
The participation fee includes
  • one joint lunch per full seminar day,
  • Catering during breaks and
  • extensive working documents.
The participant will settle the hotel accommodation costs directly with the hotel. You will find a reservation form for hotel bookings in your learning environment.
09.10.2025
Live-Online
Booking number: 33406
€ 740,- plus VAT.
€ 880.60 incl. VAT.
Course
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We use various software to conduct our online events.
Days & Times
1 day

Thursday, 09.10.2025

09:00 am - 5:00 pm

26.11.2025
Frankfurt a. M.
Booking number: 1926
€ 740,- plus VAT.
€ 880.60 incl. VAT.
Venue
Novotel Frankfurt City
Novotel Frankfurt City
Lise-Meitner-Straße 2, 60486 Frankfurt a. M.
Room rate: € 106,81 plus VAT.
Arrival via Deutsche Bahn
Train tickets to this event starting at € 51,90.
Days & Times
1 day

Wednesday, 26.11.2025

09:00 am - 5:00 pm

Fee includes
The participation fee includes
  • one joint lunch per full seminar day,
  • Catering during breaks and
  • extensive working documents.
The participant will settle the hotel accommodation costs directly with the hotel. You will find a reservation form for hotel bookings in your learning environment.
04.02.2026
Cologne
Booking number: 1926
€ 740,- plus VAT.
€ 880.60 incl. VAT.
Venue
PULLMAN Cologne
Helenenstraße 14, 50667 Cologne
Room rate: € 172,33 plus VAT.
Arrival via Deutsche Bahn
Train tickets to this event starting at € 51,90.
Days & Times
1 day

Wednesday, 04.02.2026

09:00 am - 5:00 pm

Fee includes
The participation fee includes
  • one joint lunch per full seminar day,
  • Catering during breaks and
  • extensive working documents.
The participant will settle the hotel accommodation costs directly with the hotel. You will find a reservation form for hotel bookings in your learning environment.
04.03.2026
Live-Online
Booking number: 33406
€ 740,- plus VAT.
€ 880.60 incl. VAT.
Course
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Technical notes
We use various software to conduct our online events.
Days & Times
1 day

Wednesday, 04.03.2026

09:00 am - 5:00 pm

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Training is guaranteed to take place
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Booking number: 1926
€ 740,- plus VAT.
€ 880.60 incl. VAT.
Details
1 day
Fee includes
The participation fee includes
  • one joint lunch per full seminar day,
  • Catering during breaks and
  • extensive working documents.
The participant will settle the hotel accommodation costs directly with the hotel. You will find a reservation form for hotel bookings in your learning environment.
Booking number: 33406
€ 740,- plus VAT.
€ 880.60 incl. VAT.
Details
1 day
Book later
You are welcome to make a non-binding advance reservation.
No suitable date?
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Also bookable as in-house training
demand-oriented adaptations possible
on-site or live online for multiple employees
save time and traveling expenses

Basics of travel expenses

Travel expenses consist of travel costs, accommodation and incidental travel costs as well as additional meal expenses.

Why book this basic travel expenses training ?

In this training training you will receive the know-how to beginner as a beginner in the new field of travel expense accounting. All topics are taught as basic knowledge. With this basic travel expense training you will be able to carry out travel expense reports independently.

Why book this travel costs training ?

The reimbursement of travel expenses is a focal point of travel expense reports. In this training, which you can book in person or online, you will learn which travel expenses employer reimburse in accordance with current travel expense legislation. This travel expenses training provides you with the know-how to correctly claim travel expenses for private cars, public transport and the use of a BahnCard.
 

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