Efficient day-to-day HR work - using Microsoft 365 tools effectively

Outlook in everyday HR life - communication & organization 

• Smart appointment management: interviews, onboarding, development and feedback meetings.
• e-mail: standardized communication with applicants and employees.
• Use calendar options and meeting settings in a targeted manner.
• Task management: keep an eye on training objectives and feedback processes.
• Categories, mail rules and QuickSteps - keep your inbox organized.
• Work more efficiently with Outlook Copilot (AI-supported routines).

Microsoft Teams - Structure & Collaboration

• Teams and channels for recruiting, onboarding, personnel development and internal communication.
• Joint work on HR documents (guidelines, contracts and checklists).
• Use rights management and document protection in an understandable and secure way.
• Structured file storage for the HR department.

Microsoft 365 - Smart tools for HR processes

• Microsoft Lists: Create applicant overviews and onboarding checklists.
• Approval workflows for vacation requests, contracts, training courses, etc.
• Use Microsoft Forms for pulse checks and employee surveys.
• Getting started with Copilot Pro: saving time with AI support.

Microsoft Word - Standardize & automate documents

• Create and maintain contract and certificate templates efficiently - even with AI.
• Use comments and change tracking for internal coordination.
• Use quick modules and form fields for recurring content (content controls).
• Copilot as support for copywriting and revision.

OneNote - Save HR knowledge in a structured way

• Digital manuals, including onboarding guides with version control.
• Checklists for probationary periods, feedback, induction and development plans.
• Record central HR minutes and meeting notes in a standardized way.
• Practical information pool: document substitution knowledge and processes.
• Integration in Outlook, Teams and Word for seamless processes.