The digital personnel file

HR strategy "Digitalization"

• Digitizing HR workflows and processes - what is sensible and necessary?
• The digital personnel file - the beginning of modern administration.

The (digital) personnel file

• Basic organization and structure of the personnel file (whether manual or digital).
• Necessary contents.
• Content management or paperless office?
• The personnel master data sheet.
• Relevant decision criteria.
• Selection of suitable software providers.
• IT authorization systems for access.
• What needs to be considered when switching to a digital personnel file?
• What changes result from the use of a digital personnel file for day-to-day personnel administration?

Right of inspection and rectification

• Legal basis.
• Concerns and demands of co-determination and employee representation.

Confidentiality of the personnel file

• Legal basis of data protection and personal data. An overview of the European General Data Protection Regulation (GDPR) and the new German Federal Data Protection Act.
• Employers' duty of care.
• Personal rights of employees.
• Handling of personal health data.
• Employee appraisals.
• Interface to personnel development.

Retention periods

• What needs to be considered for which topics and documents in practice?
• What happens automatically during digitization?
• When can I destroy documents?

The General Equal Treatment Act (AGG)

• Manage personnel processes in compliance with the AGG.