Contents
HR strategy "Digitalization"
- Digitizing HR workflows and processes - what is sensible and necessary?
- The digital personnel file - the beginning of modern administration.
The (digital) personnel file
- Basic organization and structure of the personnel file (whether manual or digital).
- Necessary contents.
- Content management or paperless office?
- The personnel master data sheet.
- Relevant decision criteria.
- Selection of the right software provider for your needs.
- IT authorization systems for access.
- What needs to be considered when switching to a digital personnel file?
- What changes result from the use of a digital personnel file for day-to-day personnel administration?
Right of inspection and rectification
- Legal basis.
- Concerns and demands of co-determination and employee representation.
Confidentiality of the personnel file
- Legal basis of data protection and personal data. An overview of the European General Data Protection Regulation (GDPR) and the new German Federal Data Protection Act.
- Employers' duty of care.
- Personal rights of employees.
- Handling of personal health data.
- Employee appraisals.
- Interface to personnel development.
Retention periods
- What needs to be considered for which topics and documents in practice?
- What happens automatically during digitization?
- When can I destroy documents?
The General Equal Treatment Act (AGG)
- Manage personnel processes in compliance with the AGG.
Learning environment
Your benefit
- You will receive a practical overview of a modern and functional personnel file.
- With a correctly managed digital personnel file, you create the basis for effective and modern HR work.
- You are legally up to date in personnel administration and save yourself multiple tasks.
- You will gain clarity about the advantages and disadvantages of a digital personnel file and the future direction of your personnel administration.
- Avoid mistakes when buying software and find the right solution for you.
- You will also review your HR management processes and receive tips on how to make them more efficient in your day-to-day business
- You will learn how artificial intelligence can be put to good use.
- Checklists, forms, sample templates and examples support the direct transfer into your practice.
The training ensures that the personnel file is handled correctly in the long term, including conversion or management in digital form.
Methods
experts, practical examples, expert discussions, exchange of experience, exercises and checklists.
Recommended for
Specialists and managers from the HR department or with HR tasks, management assistants and administrative staff who want to gain a well-founded and compact overview of the correct and sensible design of the personnel file. HR managers, data protection officers and IT employees who are involved in projects to introduce a digital personnel file.
Further recommendations for "The digital personnel file"
Attendees comments
"Very practical and competently presented. Smooth implementation of the online seminar from start to finish."

"Very good and relaxed presentation. All questions were answered. The speaker is highly competent and the documents are a good reference work."

"The instructor always responded to questions in a straightforward and understandable manner. I felt that I was in good and competent hands all round."

Seminar evaluation for "The digital personnel file"







Start dates and details

Wednesday, 02.07.2025
09:00 am - 5:00 pm

Wednesday, 29.10.2025
09:00 am - 5:00 pm

Tuesday, 27.01.2026
09:00 am - 5:00 pm

Monday, 16.03.2026
09:00 am - 5:00 pm